NYLA 2025 Annual Conference & Trade Show

EVENT LOCATION

Saratoga Hilton and City Center
534 Broadway, Saratoga Springs, NY 12866

TRADE SHOW DATES AND TIMES

(Move-In) Wednesday, November 5 | 12:00PM 4:00PM
Thursday, November 6 | 8:00AM – 5:00PM
Friday, November 7 | 8:00AM – 12:00PM
(Move-Out) Friday, November 8 | 12:00PM 3:00PM

TRADE SHOW TIMELINE

  • Registration Opens - March 27
  • Trade Show Map Released & Booth Selection (VIP+) - July 7
  • Trade Show Map Released & Booth Selection (VIP) - July 14
  • Trade Show Map Released & Booth Selection (All Other Vendors) - July 21
  • CANCELLATION FOR REFUND DEADLINE - September 1 (30% fee deducted from refund, No refund for cancellations past this date) 
  • FINAL PAYMENT AND REGISTRATION DEADLINE - September 30
  • Great Lakes Order Advance Order Deadline - October 24
  • Move-In Day - Nov 5
  • Move-Out Day - Nov 7

TRADE SHOW PACKAGE AND REGISTRATION INFORMATION

 
CLICK HERE TO REGISTER TO EXHIBIT AT THE 2025 CONFERENCE!
 
 
CLICK HERE TO REGISTER TO EXHIBIT AT THE 2025 CONFERENCE!
 

EXHIBITOR INFORMATION

Trade Show Terms & Conditions

Trade Show Exhibitor Guidebook

Great Lakes Exhibitor Services and Information Manual

Trade Show Floor Map

WHY EXHIBIT AT THE NYLA TRADE SHOW? 

The NYLA Annual Conference brings over 1,000 librarians and library supporters from across NYS. Over a four-day period, they enjoy networking, professional development, awards, and more! A key part of our Annual Conference is the Trade Show. Each year attendees walk the aisles looking for the latest and greatest in library products and services. The Annual Trade Show is critical to connect with the New York library community.

Please note the NYLA trade show is not a book fair and does not have elements of a book fair. Our attendees are not looking to purchase large amounts of books at our event and we do not highlight author works within our trade show. While we appreciate the interest companies that market or advertise self published authors have to participate in our event, we no longer allow these companies to exhibit in our trade show.

Self published authors should be aware that in the past there have been scammers targeting authors to provide money in exchange for marketing their work at our conference. These scammer communications often provide false information about our event, use the NYLA logo and provide fake staff positions. NYLA does not solicit self published authors for our events. Accurate event information can be found throughout our website. Questions can be directed to [email protected]

WHO ATTENDS THE NYLA CONFERENCE? 

Demographics

  • 82% - Public Librarians
  • 13% - Academic, Special, & Technology Librarians
  • 11% - Library System Representatives
  • 8% - School Librarians
  • 6% - Other

Purchasing Power

  • 38% - Have Final Say in Purchasing
  • 42% - Make Recommendations in Purchasing

For more information, please contact [email protected] at (518) 432-6952.